Office Manager / Executive Assistant
Lancaster, PA
Full Time
Mid Level
About Your Opportunity:
Performs various administrative, clerical, and miscellaneous office service duties as assigned.
How You’ll Contribute:
Qualifications:
In a normal day, this position requires 1-4 hours standing and walking. In a normal day, the employee must be able to sit for 7+ hours. In a normal day, the employee must be able to drive 1-4 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects. The employee must be able to use his/her upper extremities for reparative simple grasping and fine manipulation. In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.
Performs various administrative, clerical, and miscellaneous office service duties as assigned.
How You’ll Contribute:
- Processes all incoming and outgoing inter-office mail. Distributes packages internally
- Maintains office supplies. Distributes supplies when delivered
- Maintains and updates the schedules for the conference rooms
- Prepares offices for new team members
- Organizes and maintains files
- Updates and maintains conference room schedules
- Supports the marketing department with copying, proposal requirements, etc.
- Provides administrative support to Senior Vice President and other department leaders
- Maintains company archives/arranges for pick up and off-site storage of materials
- Maintains vendor credentials
- Participates in sponsorships and events
- Coordinates facility maintenance
- Schedules PPA/PRM meetings for project teams
- Facilitates monthly regional meeting
- Coordinates with IT on new hires’ equipment
- Serves as the point of contact for visiting clients, vendors, and new hires
- Assists with proposals/presentations for region
- Coordinates and manages regional event sponsorships/fundraising
- Coordinates and manages events for client/project team
Qualifications:
- High School Diploma/GED preferred
- Minimum of one years’ experience in clerical or administrative support position
- Good computer/keyboarding skills
- Proficiency with Microsoft Office products
- Good verbal and written communication skills
- Strong organizational skills
- Valid Driver’s License
In a normal day, this position requires 1-4 hours standing and walking. In a normal day, the employee must be able to sit for 7+ hours. In a normal day, the employee must be able to drive 1-4 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects. The employee must be able to use his/her upper extremities for reparative simple grasping and fine manipulation. In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.
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